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Office Manager

Contact Email: 
Company/Contact: 
Wilburforce Foundation (Seattle)
3601 Fremont Ave N #304
Seattle, WA 98103
United States

Position available: Office Manager

ABOUT THE FOUNDATION: Wilburforce Foundation is a private, philanthropic foundation that exists to preserve the North American West's irreplaceable biological diversity and ecological integrity. Our mission is to protect wildlife habitat in Western North America by actively supporting organizations and leaders advancing conservation solutions. We believe there are positive, achievable solutions to current challenges based on sound science, conservation policy, and community action, and we believe that conservation is powered by a hopeful vision in which wild places and wildlife thrive in harmony with human communities.

ABOUT THE POSITION: We have an opening for a full-time Office Manager based in Seattle, Washington. The Office Manager will report to our Executive Director. Please review the position description for more information.

APPLICATION PROCESS: Applications should be submitted by postal mail or e-mail by Monday, November 21st. We will begin reviewing candidates then, but will continue to accept applications after that date until the position is filled.

Applications submitted by email should be sent in RTF, PDF or Microsoft Word formats. Please do not send applications by both postal mail and e-mail – one of the two will suffice.

Interested candidates should send their cover letter and resume to:

Jeanne Cragin
Wilburforce Foundation
3601 Fremont Ave N #304
Seattle, WA 98103
[email protected]

Wilburforce Foundation is an Equal Opportunity Employer. The Foundation does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, marital status, or any other classification protected by local, state or federal law.
For more information about the Foundation and its program areas, please visit the Foundation’s website at www.wilburforce.org.

POSITION DESCRIPTION

Title: Office Manager

Responsibilities:

The Office Manager carries out the Foundation’s core workplace services. This work falls into five broad categories: 1) general reception, phones, and mail handling; 2) assist Wilburforce accountant with accounts payable and other bookkeeping duties, and handle contact with payroll and benefits representatives; 3) manage maintenance contracts and equipment inventories and ordering of office supplies; 4) assist Grants Manager with administration of grantmaking processes, and 5) provide general support to Foundation staff and Board as needed with administration, data management, event planning, and other functions.

Specific Duties:

Coordinates general office operations, including reception, telephones, email, mail, business machines, supplies, and meeting arrangements including point of contact with landlord’s office.

Pays bills, enters and maintains accurate and timely financial records and filing systems, prepares financial reports for internal use and provides assistance to the Foundation’s accountant.

Tracks personnel vacation, sick time, and expenses, and serves as liaison with payroll and benefits firms.

Oversees computer backups and other computer procedures while working with computer systems consultant.

Sets up arrangements for annual retreat and other Wilburforce events and meetings.

Organizes and files documents, records, publications, and reports.

Maintains office equipment inventory.

Provides general support for all Foundation staff and board as needed.

Primary Foundation contact for conference room and meeting facilities.

Assist Grants Manager including database entry, proposal maintenance, proofreading, grant award packages, with docket management, and other grantmaking tasks.

Helps ensure that we operate with resource conservation in mind.

Perform light housekeeping, as needed.

Occasional travel related to events, retreats, or meetings.

May be assigned other duties by the Executive Director as needed.

Qualifications:

Minimum of a four-year college degree.

Strong organizational and communication skills. Ability to work on multiple tasks simultaneously and to prioritize and follow up on urgent matters in a timely manner.

Accuracy and attention to detail are essential.

Excellent knowledge and skills of computers and related business software applications.

Ability to work closely and effectively in a collaborative team environment and provide support to other staff as needed.

Skills needed: Proofreading, time management, customer service, and process management, ability to laugh.

Ability to work independently with minimal supervision.

Willingness to be flexible with working hours at occasional peak urgent workload periods.

Location

Wilburforce Foundation (Seattle)
3601 Fremont Ave N #304
Seattle, WA 98103
United States