Office Manager/Executive Assistant

About the Opportunity:
This is a great opportunity for the right person to get in on the ground floor of a rapidly progressing Seattle based start-up EnergySavvy - http://www.energysavvy.com/jobs/

This is a rare opportunity where you can:
• Have an awesome time with great folks in a super fun environment
• Work on something that actually matters. Who doesn’t want a more energy efficient world?
• Get in on the ground floor of an exciting and rapidly growing business where you are your only limits

Basic Duties:
Assist CEO in running day-to-day office operations and help poise the company for continued growth. Primary duties include light accounting, administration, human resources-related functions as well as team support and office management. This position has a huge variety of responsibilities big & small, but all requiring a “can-do attitude”.

Accounting:
• Bookkeeping (basic A/R & A/P, check preparation, expense coding, petty cash reconciliation) in QuickBooks Pro
• Client Invoicing
• General ledger journal entries and reconciliation.
• Liaison with CPA for tax and related issues, along with account reconciliations.
• Track and record customer and vendor contracts and revenue recognition.
• Prepare and distribute 1099’s.
• Bank and credit card reconciliations.

Human Resources:

• Process and record employee payroll and employee reimbursement.
• Liaison with 3rd party payroll processor along with vendor for issues and contracts for employee benefits.
• Assist with recruitment efforts and new hire orientation.

Administrative:
• Executive Assistant duties to the CEO and team
o Arranging travel, hotel and transportation
o Calendar management
o Other duties as assigned
• General Office management and team support
o Ordering/replenishing supplies
o File management for electronic & hardcopy files
o Maintaining a clean & organized work environment
o Creating and implementing office procedures for efficiency
o Point-of-contact for basic services, including but not limited to building maintenance, phones and computer services
o Handling daily office mail and performing project administration and general clerical tasks as assigned

Qualifications:
• 3+ years Administration experience in small to mid-sized companies. Or, if you don’t have this experience a really good story that explains why you know can do this job along with examples of how you learn fast. Really fast.
• A passion for customer service, team player and willing to go the extra mile will make you a successful candidate.
• Be detail oriented and highly productive.
• Creativity. We have an orange dinosaur for a logo and we’ll look to our office manager to jazz up the place now and again.
• Must have the ability to wear many hats, work independently and with diverse groups. Start-up experience a plus!
• Excellent verbal and written skills including spelling, proof reading, data entry.

Ideal Candidate:
The ideal candidate will be self-motivated, very organized, have solid administrative and business management experience. The candidate will be able to make confident decisions after researching the necessary information, proactively resolve challenges, and ask questions as needed to facilitate their own accuracy and efficiency. The candidate is likely to have an entrepreneurial spirit and enjoy seeking and applying new business knowledge. In general, the successful candidate will have the skills needed to keep the company running smoothly, allowing the entire team to provide excellent customer service.

Description of Physical Work Environment:
We are a small business in a super cool open environment set up for maximum team interaction.

Pay & Benefits:
This is a contract position with high potential to turn into a full time position with benefits for the ideal candidate.

To apply:
IMPORTANT: The interview begins with a written interview available at the link above.

Respond to this ad with your written interview response (on your own doc or inline in an email), cover letter/resume and a minimum of 2 verifiable references.

• Location: Capitol Hill
• Compensation: $12 - $18/hour
• This is a part-time job.
• This is a contract job.
• Principals only. Recruiters, please don't contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.

Location